We are currently recruiting for the following role:
Business support administrator
21 hours a week
Location: Beatrice de Cardi House, 66 Bootham, York YO30 7BZ
Main purpose of job: To provide business support for a range of CBA projects and support the smooth running of the CBA office in York.
Responsible to: The Executive Administrator
Main duties and responsibilities:
- Process volunteer applications for the Young Archaeologists’ Club, maintain accurate volunteer records within an Access database and produce regular management information reports on the data.
- Manage and co-ordinate processes for safeguarding and child protection through disclosure check procedures across the UK.
- Support the establishment of new YAC branches through processing new branch applications, quality assurance checks and keeping the YAC website up to date.
- Ensure Young Archaeologists’ Club branches have access to first aid and child protection training.
- Prepare high quality and timely management information reports on the work of the Young Archaeologists’ Club for the CBA Senior Management Team, CBA trustees and funders, including the collation of annual returns.
- Run the Young Archaeologists’ Club Helpline twice a week to respond to day- to-day queries about the Young Archaeologists’ Club and keep records of queries received.
- Support the development of content for the YAC website and, working with other colleagues at the CBA, ensure it is kept up to date.
- Be the first point of contact for general queries for the CBA, aiming to resolve those at the initial point of contact where ever possible.
- Overseeing office supplies and procedures including stationary orders, photocopier and franking machine.
- Any other reasonable duties as requested by the Executive Administrator or CBA senior staff.
Salary & contract
The post is permanent.
Salary is £20,000 pro rata (ie annual equivalent).
The post is for 21 hours per week and is based at the CBA offices at Beatrice de Cardi House, 66 Bootham, York YO30 7BZ. There may be some flexibility about how these hours are worked.
The post carries a holiday entitlement of 24 days pro rata, with additional days at Christmas, Easter and some bank holidays.
Essential upon appointment:
- A ‘can do’ attitude and experience of working flexibly as part of a busy team.
- Excellent oral and written communication skills.
- High standards of customer service.
- Experience of preparing reports for a range of audiences.
- Excellent organisational and time management skills and able to manage several tasks at the same time with different priorities.
- Able to work with a high level of personal responsibility and initiative.
- Able to work with discretion and respect confidential and sensitive information at all times.
- Empathy with the ethos of the voluntary sector and the aims and objectives of the Council for British Archaeology as a membership organisation working with volunteers.
- Familiar with safeguarding and child protection procedures and disclosure checks.
- Excellent knowledge of Microsoft Access databases.
- Excellent knowledge of Microsoft Word and Excel.
Applications (CV and covering letter) should be sent to the CBA Director, Dr Mike Heyworth MBE, by email to email@example.com by midnight on Thursday 20 September 2018. Interviews will be held early the following week.
Any future CBA opportunities will be advertised on our website, via social media and (where appropriate) on the British Archaeological Jobs and Resources website, CIfA Jobs Information Service and Training Bulletin and in Heritage Update.
Here at the CBA office in York, there are occasional opportunities to contribute your skills to help us with our day-to-day work, from listed building casework and the annual UK Festival of Archaeology, to campaigning, marketing and fundraising.
We also welcome CBA champions to help raise our profile at a local level and promote our membership and student membership programmes.
There are also opportunities to volunteer for the wider CBA Network by getting involved with your local CBA Group committee or joining your local county archaeological society or university archaeological society. Contact us for details.